The Board has a secretariat which comprises of three staff including the Director. The mandate of the secretariat is to handle the administrative aspect of the Board (i.e preparation of agenda and other related documents for the Board meetings and also communicate the Board’s decision to relevant organizations). The main function of the Secretariat to the general public is to assist other Ministries/Departments with the conducting of the tender opening sessions on their behalf.

The Director, who provides administrative and professional support to the Board, is appointed by the State under the Act, and is an ex-officio member of the Board, acting in that capacity at all meetings of the Board, but has no right to vote.

This procedure has been put in place as a means to promote transparency and reduce the risk of corruption and malpractices during tender opening sessions. Bidders can also enquire about any information regarding any tender from the office of the Secretariat.